Reserve One of Three AzDA Rooms for Your Next Event

Seats 19 People

This flagship boardroom at the Arizona Dental Association is designed to offer a professional and comfortable environment for a variety of high-impact gatherings, from corporate meetings to educational seminars. Equipped with ergonomic, high-back swivel chairs, the room ensures that participants remain comfortable during longer sessions, allowing them to stay engaged without distraction.

The room is outfitted with dual high-definition televisions, which enable high-quality presentations and seamless video conferencing. These screens make it easy to share content, from detailed visuals in PowerPoint slides to real-time video feeds, so every participant has a clear view.

For remote attendees, the boardroom's 360° conference camera captures the entire room, allowing everyone on the call to see all participants, enhancing the sense of collaboration. This camera, along with an integrated microphone and speaker system, ensures that audio and video are crisp and immersive, eliminating any need for additional devices or setup.

The sound-dampening walls are particularly beneficial for maintaining privacy and focus. By minimizing external noise and preventing sound from leaking out, these walls create an acoustically secure environment ideal for confidential discussions or high-stakes presentations.

Additionally, the boardroom includes a dedicated control panel that simplifies managing the audio, video, and lighting settings, so meeting hosts can make quick adjustments as needed without disrupting the flow. The layout of the room is carefully considered, with ample table space and easy access to power outlets for those needing to plug in devices.

Pricing and Options

• $250 half day (4hrs)
• $500 whole day (8hrs)

Seats 4 People

The Arizona Dental Association’s podcast room rental offers a high-quality, user-friendly recording space, ideal for dental professionals, educators, or anyone needing a polished audio production setup. This fully equipped studio combines convenience and top-tier audio technology to ensure an effortless experience and impressive sound quality.

Included in the Podcast Room:

• Noise-Dampening Walls
  The studio’s soundproofed walls keep external noise out and ensure crisp audio for all recordings, ideal for capturing uninterrupted dialogue.
• Custom Four-Person Media Console
  Designed for up to four speakers, the studio’s media console provides a comfortable setup, allowing participants to focus on the discussion without distractions.
• Professional Shotgun Microphones
  The studio is equipped with four professional-quality shotgun microphones, which capture rich, clear sound while minimizing background noise. These mics are ideal for clear, consistent audio quality.
• Advanced Audio Mixer
  The audio mixer provides full control over sound levels, ensuring a balanced recording and professional-grade sound. This mixer can handle multiple inputs, making it easy to manage both solo and multi-guest recordings.
• Blackout Curtains
  The blackout curtains not only improve the acoustics by reducing unwanted echoes, but also block out any light distractions, helping maintain a focused recording atmosphere.
• Immediate File Delivery
  Recorded audio files are delivered immediately after the session in .WAV format, allowing for quick access to high-quality, uncompressed audio.
• Hands-Off Experience
  The room is managed to offer a 100% hands-off experience, letting guests simply arrive, record, and depart without needing to adjust equipment or manage tech settings.
• Studio Lighting
  Soft ceiling-mounted lights with adjustable dimmers and color temperature controls provide flattering, consistent lighting, helping enhance any visual components of the setup if required.

Pricing and Options

• Podcast Room Rental (Audio Only)
  
  • Hourly Rate: $99/hr (2-hour minimum)
• Full Podcast Production & Postproduction (up to 1 hour)
  
  • Non-AzDA Member Dentists/Public: $399
  • AzDA Member Dentists: $199
• Full Podcast Production & Postproduction (1 to 1.5 hours)
  
  • Non-AzDA Member Dentists/Public: $449
  • AzDA Member Dentists: $249

Seats 42 People

The Arizona Dental Association offers a versatile Social & Learning Center rental space, fully equipped to support a range of training sessions, seminars, and educational workshops. This comfortable, well-designed space includes various features and audio-visual equipment to enhance presentations and learning experiences at no additional cost. This classroom rental space is designed to create a productive learning environment, complete with modern amenities to accommodate diverse training or educational needs

Included in the Classroom Rental Space:

• Soft Seating Area
  A comfortable seating area for breaks or group discussions, allowing attendees to relax and engage in a casual setting.
• Tabletop Outlets
  Convenient tabletop outlets provide easy access to power, allowing attendees to charge devices and stay connected throughout the session.
• Wireless Lavaliere Microphone
  A wireless lavaliere microphone for hands-free audio, ensuring presenters can move freely while being clearly heard by all attendees.
• Standing Podium
  The standing podium offers a professional setup for speakers, ideal for presentations or lectures.
• Built-In Sound System
  The integrated sound system provides high-quality audio, ensuring clear sound for all presentations and videos.

Pricing and Options

• $500 half day (4hrs)
• $1000 whole day (8hrs)

How to use this space

Thank you for choosing the Arizona Dental Association's rental spaces. To ensure a professional, clean, and safe environment for all guests, please review and adhere to the following rules for each rental space, including the Boardroom, Podcast Room, and Classroom.

1. Audio-Visual Equipment

• Additional In-House Audio-Visual Equipment Rental
  The group is responsible for any damages to AzDA's audio-visual (AV) equipment incurred during use. The group may bring its own AV equipment or rent from an outside vendor, but AzDA cannot guarantee compatibility with outside devices.
• Arrangements for Additional AV Equipment
  If additional AV equipment is needed, the group must arrange the rental, set-up, and dismantling of such equipment. The group is also required to provide AzDA with the name of the delivery company and the setup and pickup times.

2. Clean-Up

• The group is responsible for leaving the meeting facility in its original state. A clean-up fee of up to $300.00 may be assessed if the space is not returned to its initial condition.
• Furniture
  Chairs and tables must be straightened and returned to their original positions.
• Trash and Materials
  No used materials or trash should be left in the meeting rooms. All paper, plasticware, bottles, and cans should be placed in the provided trash receptacles.
• Food Disposal
  Leftover food must be removed or placed in trash receptacles. AzDA provides trash bags and receptacles for your convenience.

3. Food and Beverage Policy

• The group must be on-site to receive food deliveries. Do not provide AzDA's phone number to caterers or attendees; please use your own cell phones for communication.
• Kitchen Access
  The AzDA kitchen is available for group use during the event, with access to a microwave (note: no stove is available). However, food and beverages stored in the AzDA kitchen are not included in the room rental and cannot be purchased through AzDA.
• Charges for Soda and Bottled Water
  If AzDA-provided soda or bottled water is used, the group’s credit card will be charged $3.00 per item.
• Alcohol Policy
  No alcoholic beverages are permitted on the premises.

4. Miscellaneous Rules

• Smoking
  No smoking is allowed within the facility.
• Candles and Open Flames
  For safety reasons, no candles or open flames are permitted.
• Loss of Key
  $350 will be charged for the loss of the building key.

We appreciate your cooperation in following these guidelines to maintain a clean, safe, and welcoming environment for everyone using AzDA facilities.